Privacy Policy

Effective Date: 12.06.2026

This Privacy Policy sets forth the rules for the processing, storage, and protection of the personal data of users of the Mental Business 360 website, contact forms, consultations, wellness programs, psychoeducational activities, and all services provided as part of Mental Business 360’s operations.

§1. Personal Data Controller

The controller of personal data is:

MENTAL BUSINESS 360 SIMPLE JOINT-STOCK COMPANY
KRS: 0001230496
Tax ID: 9512644656
REGON: 544314964

Email: adriannaplucinska@mentalbusiness360.com
Address: Aleja Rzeczypospolitej 31B/9, 02-972 Warsaw, Poland

The administrator exercises the utmost care to protect the privacy, security, and confidentiality of the personal data being processed.

§2. Scope of Data Processed

The administrator may process the following personal data:

• first and last name,
• email address,
• phone number,
• company information,
• job title,
• IP address,
• data regarding website activity,
• data provided voluntarily through contact forms,
• data related to the organization of consultations, meetings, and wellness programs,
• data transmitted in the course of business communications.

Providing your information is voluntary; however, in some cases, it may be necessary to establish contact, collaborate, or provide services.

§3. Purposes of Data Processing

Personal data is processed for the following purposes:

• contact with the user,
• the provision of consultations and services,
• organizing meetings and wellness programs,
• conducting business communication,
• compliance with legal obligations,
• issuing accounting documents,
• conducting informational and marketing activities,
• to ensure the security of the website,
• to protect the Controller’s legitimate interests,
• improving the quality of services provided,
• conducting organizational and statistical analyses.

§4. Legal Basis for Data Processing

Personal data is processed in accordance with:

• Article 6(1)(a) of the GDPR—the data subject’s consent,
• Article 6(1)(b) of the GDPR—performance of a contract or pre-contractual measures,
• Article 6(1)(c) of the GDPR—legal obligation,
• Article 6(1)(f) of the GDPR—the Controller’s legitimate interest.

§5. Confidentiality and Data Security

Mental Business 360 places particular emphasis on protecting the privacy, mental well-being, and confidentiality of all information provided by clients, organizations, and website users.

The controller implements appropriate organizational and technical measures to protect personal data against:

• loss,
• destruction,
• unauthorized access,
• disclosure to unauthorized persons,
• unauthorized modification.

Access to the data is restricted to authorized individuals and partner entities that are bound by confidentiality obligations.

The administrator takes special care to maintain the confidentiality of all information shared during consultations, meetings, and communications with clients and organizations.

Information provided as part of this cooperation is treated as confidential, except in cases directly required by applicable law.

§6. Consultations, Well-being, and the Nature of Services

As part of its activities, Mental Business 360 offers consultations, psychoeducational initiatives, wellness programs, support for organizations, and development initiatives aimed at leaders, companies, and employees.

The services provided as part of Mental Business 360 may include:

• psychoeducational,
• consultative,
• development,
• wellness,
• that supports the functioning of the organization and its leaders.

The scope of cooperation is determined on a case-by-case basis.

The content published as part of Mental Business 360 is intended for informational, psychoeducational, and business and professional development purposes and is not a substitute for an individual medical, psychiatric, or psychotherapeutic diagnosis.

§7. Special Category Data

If you voluntarily provide data regarding your mental health, emotional well-being, or other sensitive information, you consent to its processing only to the extent necessary to carry out our collaboration or communication.

The administrator takes special care to protect special categories of data.

§8. Liability

Mental Business 360 assumes no responsibility for any business, financial, personnel, or strategic decisions made by clients based on consultations, materials, or recommendations.

Ultimate responsibility for the decisions made rests with the client or the organization.

The Administrator does not guarantee the achievement of specific business, emotional, or organizational results, as the outcomes of the collaboration depend on many individual factors beyond the Administrator’s control.

§9. Data Sharing

Personal data may be transferred only:

• the entities that operate the website,
• accounting entities,
• law firms,
• IT service providers,
• email service providers,
• entities that support the Administrator’s provision of services,

only to the extent necessary to achieve the purposes of data processing.

The administrator does not sell personal data to third parties.

§10. Data Retention Period

The data is retained for the following period:

• necessary to achieve the purpose of the processing,
• required by law,
• until consent is withdrawn,
• until a valid objection is filed.

§11. User Rights

Every data subject has the right to:

• access to data,
• correction of data,
• data deletion,
• restrictions on processing,
• data transfer,
• to file an objection,
• withdrawal of consent,
• to file a complaint with the President of the Personal Data Protection Office.

§12. Cookies

This website may use cookies for the following purposes:

• the proper functioning of the website,
• improving service quality,
• statistical analysis,
• marketing activities,
• tailoring content to the user.

Users can manage their cookie settings through their web browser settings.

§13. Copyright and Intellectual Property

All content, materials, concepts, programs, names, service structures, graphics, educational materials, and solutions published by Mental Business 360 are protected by copyright and may not be copied, distributed, or used without the prior written consent of the Administrator.

§14. Changes to the Privacy Policy

The administrator reserves the right to make changes to this Privacy Policy.

The current version of the document is published on the Mental Business 360 website.

§15. Final Provisions

Mental Business 360 bases its operations on respect for privacy and mental well-being, as well as a responsible and ethical approach to individuals and organizations.